Health & safety compliance that completes itself.

The same day. Your club is set up before the demo call ends and you can log an incident, run an inspection or add a document straight away. There is no waiting period and no implementation phase.

Once you are up and running, one of our team books a screen share with you for up to two hours and takes you through the whole system at whatever pace suits. Bring whoever you want on the call: the secretary, the head greenkeeper, whoever looks after health and safety. You do not have to wait for that session to start using it.

A single place to run your club's health & safety compliance. Instead of records scattered across the greenkeeping shed, the clubhouse, the kitchen, the cellar and the office, everything lives in one system, captured by voice or by uploading documents you already have, structured automatically by AI, and rolled up into one live compliance score you can show an inspector, insurer or committee at any time. Records connect themselves. When someone logs an incident by voice, the AI reads what happened and creates whatever follows from it: a COSHH register entry, a maintenance job, a RIDDOR assessment, or nothing at all if nothing is needed. You get told what was created, and each record links back to the incident it came from.

Your overall score is a single number from 0–100, weighted across seven core areas. Each area scores its own percentage based on whether records are present, current and complete, and each contributes a different weight to the total, reflecting how much it matters to real-world safety:

• Incidents22%
• Maintenance18%
• Training16%
• Documents13%
• Inspections12%
• COSHH12%
• Assets7%

Incidents carries the heaviest weight, because unreported or unmanaged incidents carry the most risk. As records go in and obligations are met, each area's percentage rises and the overall score moves with it. The tiers are Excellence (96–100), Advanced (80–95), Good (67–79), Developing (50–66) and Needs Improvement (0–49).

A “this week's focus” line tells you, in plain English, your lowest area and the single most useful thing to do next, e.g. “Training is your lowest at 71%. Three tickets expire within 30 days.”

No, that's the part most systems get wrong. You populate ClubSentinel from the documents you already have. Upload a safety data sheet and the AI reads it into your COSHH register; upload certs, policies and records and they're filed and dated automatically. The heavy lifting is at the start, and the AI does most of it. After that, keeping it current is a few seconds a day, speak what happened, and the record's written.

Not necessarily. A consultant writes your policies and risk assessments. ClubSentinel is where they live once they are written, and it is what proves they are being followed day to day. Upload what your consultant produces and it is filed, dated and put in front of the right person for sign off. Plenty of clubs keep both. What ClubSentinel replaces is the annual scramble to find everything again.

Yes. The modules, the language and the way it all works are built around how clubs actually run, the greenkeeping shed, the course, the clubhouse kitchen, the bar cellar, not generic compliance software bent to fit. The Greens Report module in particular has no equivalent in general H&S tools.

A daily greenkeeping record, spoken from the course. The head greenkeeper walks the course and says what they see. ClubSentinel writes it up as a dated record against the right holes and areas. At the end of the month the report goes to the secretary automatically, ready for the committee meeting, so nobody has to write it up from memory the night before.

No. QR codes are there so staff can scan a machine or a check point and go straight to its history without walking back to the office. If you would rather people log in and pick from a list, everything works the same way. Nothing depends on them.

No. If you can take a photo, send a voice note or upload a PDF, you can run it. Setup is included.

Yes. Unlimited staff accounts are included at no extra cost, so greenkeepers, bar staff, the club manager and committee members can all log and view what's relevant to them. There's no per-user fee.

ClubSentinel is built around UK health & safety duties, risk assessments, COSHH, RIDDOR reporting, training records, equipment checks and the evidence trail an inspector or insurer expects. It helps you stay inspection-ready and prove what you've done, though it doesn't replace your own legal responsibility for compliance.

Yes. Your records are held on secure servers in the UK, scrambled both while they are being sent and while they are stored, and only the people at your club you have given access to can see them. You can print or download your records whenever you want, and if you ever leave we hand you a full copy of everything.

No long contract. It's a flat monthly price, billed monthly, cancel anytime. Annual billing is available if you'd prefer it.

£199 per month for one club, every module, the live compliance score, unlimited staff accounts and setup included. No tiers, no per-user fees, no surprises at renewal. Prefer to pay yearly? Annual billing is £1,995 a year, two months free.

Yes. Plenty of clubs pay everything through the committee or the club account rather than a card, so tell us and we will raise an invoice on the same monthly or annual terms. Request an invoice with your club name and billing address and we will send it over. Invoices are payable within 30 days and purchase order numbers are fine.

Email us and you will normally hear back the same working day. You get an answer from someone who knows how golf clubs run, not a ticket number in a queue. If something is stopping you working, say so in the subject line and it goes to the front.