Health & safety, ready before the inspector calls.
One place to manage every health & safety obligation your club has — inspections, risk assessments, training records, incidents and more. Always up to date, always audit-ready.
Four habits. One audit trail.
Most clubs are one inspection away from a paperwork scramble. ClubSentinel turns your daily routines into a complete compliance record — automatically.
Know what needs doing today.
Your dashboard shows every overdue inspection, expiring certificate and outstanding action — so nothing slips through.
Record everything in the moment.
Log inspections, incidents and maintenance jobs from your phone, on the course, in the clubhouse. No desk required.
Stay on top of training.
Track staff certificates and renewal dates. Get reminded before anything expires.
Be ready when the inspector arrives.
Every record is stored, dated and signed off. Hand your phone over with confidence.
Every policy, on the right date.
Upload your risk assessments, method statements and policies. ClubSentinel tracks review dates and reminds you before anything goes out of date.
- Version history kept automatically
- Staff acknowledgement tracked
- Never hand an inspector an out-of-date document again
Triage that writes itself.
The moment you record an incident, ClubSentinel works out whether it needs reporting to the HSE, drafts the paperwork, and tells you what to do next. No more Googling at 9pm.
- Automatically flags whether HSE reporting is required
- Deadline tracked and reminded for you
- Draft report ready to submit — no starting from a blank page
- Full audit trail kept permanently
Greenkeepers log it from the fairway.
ClubSentinel works on any phone, no app download needed. Your greenkeeping team can log chemical usage, equipment checks and maintenance jobs the moment they happen — not hours later back at the shed.
- Chemical register updated on the spot
- Equipment inspection signed off on the course
- Works on any smartphone, no training needed
Not just a register. An assistant.
Ask ClubSentinel anything. What's overdue? What needs signing off this week? What would an inspector look at first? It knows your club's data and gives you straight answers.
AI Incident Triage
Every incident is read on submission. RIDDOR likelihood, similar past incidents, severity sense-check and suggested corrective actions — all there before you click Save.
AI Document Analysis
Drop in a policy PDF. We extract the summary, key sections, action items, and back-fill the next review date if it's mentioned anywhere in the document.
Annual review due Sep 2026. Key sections: evacuation routes, assembly points, extinguisher schedule.
AI SDS Extraction
Upload a Safety Data Sheet. Nine COSHH fields auto-filled — hazards, PPE, first-aid, spillage. A strict honesty prompt means it returns null instead of inventing.
AI Assistant
Chat to your club's own H&S record. "What training is expiring this month?" — answered in plain English with click-through to the source.
Corrective Action Drafting
When an inspection fails, AI drafts a root-cause hypothesis, recommended steps, the responsible role, and a sensible due date — ready to assign.
One platform. The whole picture.
Every module your club needs, all talking to each other.
Compliance dashboard
Live 0–100 score, weighted across 7 modules. Banded tiers, incident-free streak, today's actions.
Documents
Policies, risk assessments, COSHH records — versioned, AI-summarised, review-tracked.
Assets & QR codes
Equipment register with QR labels, ZPL print, and a no-login public scan-to-action card.
Inspections
Ad-hoc and statutory. Failures auto-create maintenance tasks. AI drafts corrective actions.
Maintenance
Work orders, priorities, SLAs. Linked to assets, scheduled out of fire-safety failures.
Training matrix
Per-staff certs with AI extraction from PDFs and phone photos. Expiry tracking baked in.
Incidents & RIDDOR
AI triage on submission. Statutory deadlines, HSE F2508 draft, soft-delete audit trail.
COSHH register
Substance store with AI SDS extraction. Nine fields auto-filled per upload. Annual review cadence.
Fire safety
Scheduled checks — extinguishers, alarms, evac drills. Daily overdue cron, photo evidence.
Safe working
Method statements, toolbox talks, permits to work. One tab, three sub-modules.
Safeguarding
Deliberately manual — no AI. Vulnerable-adult concern log gated to designated leads only.
Audits & reports
Configurable templates with photo evidence. Branded PDFs for board, insurer, HSE.
Built for the way clubs actually run.
Live 0–100 compliance score
Weighted across seven modules — Incidents 22%, Maintenance 18%, Training 16%, Documents 13%, Inspections 12%, COSHH 12%, Assets 7%. Methodology published.
HSE-aligned & sector-fluent
Methodology aligned to HSE guidance for sports & leisure venues, consistent with England Golf and R&A recommendations. Built around how golf clubs actually operate.
Soft-delete & immutable audit log
Nothing is ever truly lost. Restore from the deleted records view; the activity log is excluded from deletion entirely — audit records are immutable by design.
WCAG 2.2 AA from day one
Every new component meets accessibility contrast targets on first build. No opacity-based disabled states that drop below AA.
Set up in an afternoon
Onboarding wizard pre-populates a demo club so you can play before you commit. "Clear sample data" wipes only demo rows when you're ready to go live.
Department-aware permissions
Course managers see course records, hospitality sees front-of-house. RBAC scopes every query — five roles, sensible defaults.
Mobile-first, made for the course
iOS-zoom-proof inputs, sticky modal headers, photo capture in fire-safety checks and audit answers. Designed for greenkeepers logging on a phone in the equipment shed — not at a desk after hours.
“ClubSentinel has completely changed how we approach health and safety at the club. What used to take a full day of preparation before an audit now takes an hour.”
Geoff Aisbitt
Health and Safety Manager · Wearside Golf Club
“This looks solid for what it is — a tool to make compliance less painful. The AI features could save real time.”
Alex Sidorenko
Group Head of Risk, Insurance and Internal Audit · Risk and audit specialist
FAQ
Common questions
Pricing
One plan. Everything included.
No modules locked behind a higher tier.
Billed monthly — cancel anytime
- All compliance modules
- Unlimited documents & storage
- AI document analysis & assistant
- Audit-ready reports with PDF export
- RIDDOR & incident management
- Training matrix & certificate tracking
- QR code asset register
- Full setup support included
Prefer to be invoiced? Email hello@sentinelhq.co.uk
Cancel anytime · Full setup support included