RIDDOR log
The RIDDOR log is your record of each report you make to the Health and Safety Executive (HSE). It is for club admins. When an incident is marked reportable, an entry is added to the log for you. You choose the category, then record when and how you reported it.
Common actions
- 1
Open the log: In the menu, under Records, press "RIDDOR log". On a phone, press More, then "RIDDOR log". Only admins can see it.
- 2
Complete an entry: Entries made from incidents show "Choose category". Press "Edit". Choose the Category. When you have reported it, fill in the Date Reported to HSE, the Method of Reporting and the HSE Reference Number. Press "Update".
- 3
Check the deadline: Once the entry has a category and an incident date, the form shows the "HSE reporting deadline". Most reports are due within 10 days of the incident. A worker off for more than 7 days must be reported within 15 days. The log counts calendar days.
- 4
Track each report: The Reporting status column shows Pending, then Overdue if the deadline passes, and Reported once you fill in the date you reported it.
- 5
If an incident is unmarked: If someone unticks the box on the incident, its entry stays. It shows "Check: no longer reportable". Open the entry and decide whether it should stay. Press "Edit", then "Update" to mark it as checked.
- 6
Add an entry by hand: Press "+ Log RIDDOR Report" for a report that has no incident record. Do not use it for an incident already marked reportable, because that incident already has an entry.
- 7
Make the report: Report on the HSE website, at hse.gov.uk/riddor. A death or a specified injury to a worker can also be reported by phone. ClubSentinel keeps your own record. It does not send the report for you.
- 8
Delete an entry: Press "Delete", then confirm. This removes the entry for good, so only delete mistakes.
What must be reported
A death, or a specified injury to a worker. Specified injuries include most broken bones (not fingers, thumbs or toes), amputations, serious eye injuries, crush injuries, serious burns and loss of consciousness.
A worker who is off work, or cannot do their normal work, for more than 7 days in a row. Do not count the day of the accident, but do count weekends and days off.
A person who is not at work, such as a member or a visitor, who is hurt by the club's work and taken straight to hospital for treatment.
A dangerous occurrence on the RIDDOR list, such as lifting equipment failing, and some work-related diseases.
How entries follow the incident
Until an admin saves the entry, it copies the incident: if you change the incident's date, location, description or the people involved, the entry changes too. Once an admin saves it, the entry keeps its own wording.
The category, date reported, method, reference, days lost and notes are only ever changed by an admin. Deleting an incident leaves its log entry in place.
Keeping records
Keep RIDDOR records for at least 3 years.
ClubSentinel keeps each log entry until an admin deletes it.
💡 Tip
If you are not sure whether an incident needs reporting, record it and mark it reportable anyway. You can untick it later, and its entry stays for you to check. It is better to have a record and decide it does not need reporting than to miss a report.