RIDDOR
RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) reporting starts in the Incidents module, where an incident can be flagged as RIDDOR-reportable. Each report you then make to the HSE is recorded on the RIDDOR Log page, which tracks the reporting deadline and keeps an audit-ready record of every reportable event.
Common actions
- 1
Find the RIDDOR Log: it is its own page, not a tab in Incidents. Open it with the "Open RIDDOR in ClubSentinel" link at the bottom of this article (club admins only). To see the incidents flagged as RIDDOR-reportable, use the RIDDOR filter on the Incidents list. Add an entry to the log for each report you make.
- 2
Flag an incident as RIDDOR-reportable: when recording a new incident (or editing an existing one), tick the "RIDDOR-reportable" checkbox if the event meets the criteria, specified injury, over-7-day absence, dangerous occurrence, or occupational disease.
- 3
Understand RIDDOR criteria: specified injuries include fractures (excluding fingers/thumbs/toes), amputations, eye injuries, crush injuries, and loss of consciousness. Over-7-day incapacitation (not counting the day of the accident) must be reported within 15 days. Dangerous occurrences are listed in Schedule 2 of the regulations.
- 4
Report to HSE: RIDDOR reports must be made to the Health and Safety Executive (HSE). Submit the report on the HSE website (hse.gov.uk/riddor), ClubSentinel's RIDDOR log keeps your internal record; the HSE submission is separate.
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Record your HSE reference: after submitting to HSE, note the reference number in the incident record's notes field. This links your internal record to the statutory report.
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Retain records: RIDDOR records must be kept for at least 3 years. All records in ClubSentinel are retained indefinitely.
💡 Tip
When in doubt about whether an incident is RIDDOR-reportable, record it in ClubSentinel and tick the RIDDOR checkbox anyway. You can always remove the flag later. It is better to have a record and decide it doesn't need reporting than to miss a reporting obligation. Check hse.gov.uk/riddor for the full criteria.