Inspections
Record inspections of equipment, areas and buildings. Each inspection has a type, an inspector, a date, a result, findings and the date the next one is due. Log one at a time, the same inspection across many assets at once, or a walk round by voice. The regular fire and statutory checks have their own page, Scheduled Checks.
Common actions
- 1
Log an inspection: Press "+ Log Inspection", then "Single Inspection". Fill in Asset / Area and choose the Inspection Type. Choose the Result: Pass, Pass with Observations, Fail, N/A or Unable to Inspect. Add the findings and any actions required. Press "Log Inspection".
- 2
Set when the next one is due: Choose a Frequency and the Next Due Date fills itself in. You can also type a date.
- 3
Get help with actions: For a Fail or a Pass with Observations, write a sentence in Findings, then press "✦ Suggest Action". The AI suggests what to do.
- 4
When something is wrong: Saving a Fail, or a Pass with Observations, makes the AI create one maintenance job for it. A message tells you when it has.
- 5
Log many at once: Press "+ Log Inspection", then "Bulk Inspection". Fill in the details and press "Next". Choose up to 200 assets, then confirm. Bulk inspections are saved as completed and do not create maintenance jobs.
- 6
Log a walk round by voice: Press "+ Log Inspection", then "Voice Inspection". Say what you checked and what you found. The AI sorts it into sections you can edit. Press "Save Inspection". Each item under Actions Required becomes its own maintenance job.
- 7
Complete an inspection: Press "Complete" on the row and choose when the next one is due. This sets the result to Pass. If the result was something else, open the inspection and press "Edit" instead.
- 8
Find an inspection: Use the search box, the status tabs (including Overdue) and the type list.
From an asset's QR code
Scan an asset's QR label with your phone's camera and press "Log Inspection". The form opens with the asset filled in. You need to be signed in.
Who can do what
Everyone can log, edit and complete inspections. Only admins can delete one.
Your Records Score
Completed and In Progress inspections count as up to date. A Scheduled inspection counts as up to date until its next due date passes. Overdue counts against you. Cancelled inspections are left out. The result itself makes no difference.
💡 Tip
Always set a next due date. Without one, a Scheduled inspection counts against your score and nothing tells you when the next one is due.