Assets
The Asset Register lists your club's equipment, machinery and buildings, from mowers and buggies to fire extinguishers. Each asset has a category, location, status and the date of its next inspection, and a QR label you can stick on it.
Common actions
- 1
Add an asset: Press "+ Add Asset". Fill in the Asset Name and choose the Category. Add the location, department and anything else you know. Choose an Inspection Frequency and the next inspection date fills itself in. Press "Add Asset".
- 2
Import a list (admins): Press "Import", then "Download CSV Template". Fill in the template in a spreadsheet and save it as a CSV file. The name, category and status columns are required. Choose the file, check the preview and press "Import". Up to 500 rows at a time. Rows with a problem are skipped and listed so you can fix them.
- 3
Change the status: On an asset's row, press "Under Repair", "Reactivate" or "Dispose". Reactivate asks when it should next be inspected. The statuses are Active, Under Repair, On Loan, Inactive and Disposed. To set On Loan or Inactive, open the asset and press "Edit".
- 4
Mark an asset inspected: Open the asset and press "✓ Mark Inspected". Choose when it is next due and press "Confirm". This moves the next inspection date on. It does not create an inspection record, so to record findings use "Log Inspection".
- 5
Print QR labels: Open an asset and press "Print Label" or "Download QR". To print labels for every asset in the list, press "🖨 Print Labels". Allow pop-ups for ClubSentinel if nothing appears.
- 6
Find an asset: Use the search box, the status tabs, and the category and department lists.
Scanning a label
Anyone who scans an asset's label with a phone camera sees its public page, with no sign-in needed. It shows the asset's details and when its next inspection is due. Press "Log Inspection" or "Report Maintenance" to open the form with the asset filled in. Those need you to be signed in. See the QR scanner article.
For an insurer or auditor
The Asset Register report on the Reports page prints the full list with inspection dates.
Who can do what
Everyone can add, edit and change assets. Only admins can import or delete. Costs are shown in £.
Your Records Score
Active, Under Repair and On Loan assets count as up to date. Inactive and Disposed assets are left out, so retiring an old machine never lowers your score.
💡 Tip
Put a QR label on every piece of mobile machinery: mowers, buggies and sprayers. Once the label is on, the team can open the asset and log a check from the course without coming back to the office.