Assets
The Assets module tracks every piece of equipment, machinery, and infrastructure across your club — from mowers and buggies to fire extinguishers and electrical panels. Each asset record captures its location, status, inspection schedule, maintenance history, and a QR code that staff can scan on-site to log inspections or report faults.
Common actions
- 1
Add an asset: tap "+ Add Asset" and fill in the name, category, location, and status. Set an inspection frequency if the asset requires regular checks — ClubSentinel will alert you when a check is due.
- 2
View asset details: click any asset in the list to open its full record. You'll see the full inspection and maintenance history, current status, and any outstanding actions linked to that asset.
- 3
Change an asset's status: open the asset and select a new status from the dropdown — Active, Under Maintenance, Out of Service, or Decommissioned. Add a note explaining the change.
- 4
Print or share a QR code: open the asset record and tap "View QR Code". Print it and attach it to the physical asset so staff can scan it to log an inspection or report a fault directly from the equipment.
- 5
Log an inspection from a QR scan: scan the asset's QR code with any smartphone camera. The public asset page opens — tap "Log Inspection" to be taken straight to the Inspections form with the asset name pre-filled.
- 6
Filter the list: use the status, category, and location filters at the top of the page to narrow the list. On mobile, tap the "Filters" button to open the filter panel.
- 7
Export: use the export option (admin role) to download the full asset register as a CSV for your records or for an R&A / England Golf audit.
💡 Tip
Attach a QR code to every piece of mobile machinery — mowers, buggies, sprayers. Once the label is on, the greenkeeping team can log checks on the course without coming back to the office. This is the fastest way to build up a strong inspection history.