AI Assistant
The AI Assistant answers questions about your club's records in plain English. It can look up overdue items, incidents, inspections, training, documents, assets, maintenance and the COSHH register, and it can search the web for safety data sheets. It can also do a few jobs for you, but only after you press Confirm.
Common actions
- 1
Open it: On a computer, press "AI" in the menu on the left. On a phone, press More, then the "AI Assistant" card at the top.
- 2
Ask a question: Type your question and press Enter, or press one of the suggested questions such as "What is overdue right now?". Press Shift and Enter together for a new line.
- 3
Be specific: Name the module, place, person or time you mean, for example "Which training expires this month?" or "Show me open incidents on the 18th tee". The more detail you give, the better the answer.
- 4
Let it do a job: The assistant can offer to mark an inspection complete, or, for admins, to approve or reject a document. A "Confirm Action" card appears. Nothing changes until you press "Confirm". Press "Cancel" to leave it.
- 5
Find a safety data sheet: Ask, for example, "find me an SDS for Syngenta Headway from a UK supplier". If it finds the PDF on the supplier's own website, admins can press "Import to COSHH Register". A sheet found on another website is shown as a link only.
- 6
Go to a page: When an answer offers a page, press the button under it to go there.
- 7
Start again: Press "Clear". The conversation is not saved, so it is also cleared when you leave the page.
What it can and cannot see
The assistant does not read safeguarding concerns, audits, scheduled checks, Safe Working, the Compliance Register or the Greens Report. For those, open the page itself.
Staff see only their own training records, and no safeguarding records. Everything the assistant changes for you is written to the club's activity log, marked "(AI Assistant)".
It cannot close incidents. Close them on the Incidents page, where you set a review date.
Not the same as Help
The round "Help" button at the bottom right of the screen is different. On most module pages it opens a short walkthrough of that page. Elsewhere it opens the Support Chat, where you can ask about using ClubSentinel or contact support.
💡 Tip
Check an answer against the record itself before you rely on it, especially for anything you send to an inspector or insurer. The assistant reads your records, but it can still misread a question.