Users
Users is where club admins add the people who use ClubSentinel, choose whether each is an Administrator or Staff, and switch logins off. Find it in the menu under Admin. Staff cannot open it.
Common actions
- 1
Add a user: Press "+ Add User". Fill in their Full Name and Email Address, and choose the Role: Administrator or Staff. Press "Add User". They get an email with a link to set their password.
- 2
If the email does not arrive: Press "Resend Invite" on their row. It shows until they first sign in.
- 3
Change someone's details: Press "Edit", make your changes and press "Update User". Changing the email changes the address they sign in with.
- 4
Switch a login off: Press "Deactivate". They are signed out and cannot sign in again. Their records stay. Press "Reactivate" to let them back in.
- 5
Remove someone for good: Press "Delete", then "Delete permanently". This cannot be undone. Use Deactivate if you might need them again.
- 6
Find a user: Use the Active, Inactive and All chips, the search box and "Sort by" to see who was active last.
Administrator or Staff
Administrators can do everything for the club. Staff use the everyday modules, but cannot open Users, Safeguarding, Audits, Audit Templates or the reporting log, and cannot delete most records. You cannot deactivate or delete your own login.
💡 Tip
When someone leaves, deactivate their login on the day they go. If they kept training records, mark them as left on the Training page too, so their records stop counting.